MINUTES OF THE REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES FOR THE VILLAGE OF WILLIAMSVILLE April 9, 2007 President William McCarty called the regular semi-monthly Board of Trustees meeting to order at 7:00 p.m. on Monday, April2007. The meeting was held at the Village Hall, 141 W. Main, Williamsville, Illinois. PRESENT: President: William McCarty, Clerk: Kathy Tabit, Trustees: Mark Esker, Jason Hanson, Rusty Edwards, Norval Melton and John Swinford, Larry Barregarye. Employees: Bob Harris and Richard Edwards. Guests: Kevin Kuhn, Richard Rump, Janice Beyers, Kathy Scheffler, Cheryl Cathey and Steve Meyers. President McCarty stated that the minutes of the Regular semi-monthly board meeting of March 26, 2007 need to be corrected and will not be approved tonight. PUBLIC COMMENT: The board agreed to allow Kathy Scheffler to use the Community Center free of charge for a Jr. High Dance on May 11, 2007 to raise money for the Avon Breast Cancer Walk. FINANCE REPORT: Trustee Edwards moved to approve the monthly bills as presented, second by Trustee Melton. Ayes Trustees Esker, Edwards, Barregarye, Hanson, Swinford and Melton, motion carried. Trustee Edwards moved to approve Karen Humphres signature and transfer authorization on all the village’s accounts held at the Williamsville State Bank & Trust per the request of the village clerk, second by Trustee Barregarye. Trustee Edwards moved to amend the motion to include the following: Beginning authorization on April 16, 2007, second by Trustee Melton. All ayes, motion carried. Trustee Edwards moved to approve removal of signature and transfer authority from all the village’s accounts effective May 31, 2007 for Katherine L. Tabit, second by Trustee Barregarye. All ayes, motion carried. Economic & Residential Development: (Chair John Swinford) Steve Meyers, Meyers Commercial Real Estate is working on future development in the area of Lincoln Salem Crossing. Mr. Meyers encourages the board to establish a Hotel/Motel Tax. When soliciting for hotel franchises or stand-alone chains it will help with presenting the site by introducing the structure as it relates with the village. Trustee Swinford will look into other village ordinances and Hotel/Motel taxes around surrounding areas. Trustee Swinford attended the last Planning Commission meeting and they were reviewing the final amendments to the Zoning Ordinance. Public Buildings & Grounds: (Chair Rusty Edwards) Trustee Edwards moved to approve ORDINANCE 2007-03 REGARDING REGULATING DEVELOPMENT IN FLOODPLAIN AREAS, second by Trustee Swinford. Ayes: Trustees Edwards, Barregarye, Hanson, Swinford, Melton and Esker, motion carried. The board expressed the new library sign looks nice. The generator was installed at the Police Department. Streets, Alleys & Sidewalks: (Chair Larry Barregarye) Trustee Barregarye moved to authorize the village clerk to sign the Motor Fuel Tax (MFT) 2007 and forward to the village engineers, second by Trustee Hanson. Discussion: Village Engineer, Kevin Kuhn, included a letter explaining that the MFT plan exceeds the MFT allotment this year. By including the extra work in the plan, the village may choose to receive reimbursements from future MFT funds. IDOT allows us to borrow against MFT up to 5 years. Ayes: Trustees Barregarye, Hanson, Swinford, Melton, Esker and Edwards, motion carried. Trustee Barregarye will have a committee meeting at 6:30 p.m. on April 19, 2007 regarding the Safe Route to School grant program. Members and guest will be continuing the meeting at the Sherman Elementary School with other government entities attending. In front of Bill Oglesby’s house, the road holds water when it rains. Bob Harris will look at the area to see what the best solution is for repair. MINUTES OF THE REGULAR BOARD MEETING WILLIAMSVILLE, ILLINOIS PAGE 2. April 9, 2007 Streets, Alleys & Sidewalks Cont’d: Chief Edwards will contact Viper Mine to inquire about why Curry Trucking is driving through the village. Trustee Esker would like to have the Main Street patching project put out to bid as soon as possible. Bob Harris reported it is on the MFT program and once IDOT signs off on the paperwork, the project will begin. Trustee Esker will contact the IDOT engineering office to see if the interchange out to Love’s is on the State list for repair in the near future. Public Safety: (Chair Jason Hanson) President McCarty informed the board of Mr. Reimer’s concern about speeding trucks going northbound on Rt 66. The police officers will monitor the area. Trustee Edwards mentioned contacting Curry Trucking regarding the village concerns. President McCarty will meet with the Chief and Attorney Segatto to see if we have other options. Until we can come up with another option, this is all we can do. The Chief of Police is working on getting a Defibrillator at no cost to the village. Trustee Hanson would like to place a comment in the newsletter reminding residents of the ordinance regarding the village’s leash law. Community Relations: (Norval Melton) Trustee Melton reported plans for the Fourth of July Celebration are coming together. Alan Poe will bring out a flatbed trailer for a stage from Springfield Tractor Trailer. The K-9 unit from Springfield Police Department is scheduled in the evening. Saint Andrew Society (Bagpipes) is tentatively on the schedule if the funds are available. Methodist Church will be doing lunch. Trustee Esker is working on setting up a Kiddy Tractor Pull. We are still waiting to hear back from the Cool Cruisers and the fire department. The board had no objection on having a kick off parade for the celebration. Trustee Melton scheduled a committee meeting on April 23, 2007 at 6:35 p.m. agenda Fourth of July Celebration. Water, Sewer & Drainage: (Chair Mark Esker) Bob Harris reported on the water tower inspection conducted. The Williamsville tower looked good and the Sherman tower still looks new. The 100-gallon tank needs to be painted. Bob Harris reported EPA was out and conducted the water system inspection. Last time EPA inspected they informed the board the village needs a Five Year Capital Improvement Plan. The plan was overlooked and Trustee Esker will start working on an improvement plan in the near future. ADDITIONAL BUSINESS: President McCarty moved the April 23, 2007 Regular Scheduled Board meeting to April 30, 2007. The reason for this is the board does not have a clerk available due to training. Bob Harris would like the board to look into the handbook regarding the residency requirement. The handbook shows that only the village superintendent is required to live in the village. President McCarty asked Bob Harris to submit the request in writing. Bob Harris would like the board to consider keeping the old policy of making one phone call contacting the village office when an employee is sick and the office could relay the message to whomever needs to be made aware of his/her absence. The new policy shows supervisors must contact the Village President. Bob Harris does not remember any discussion on this new policy before it was revised. President McCarty stated that only the Village President needs to be contacted by the absent employee and if need be will contact the village office for the employee. Bob Harris thinks that whoever is working with payroll, employee time earned off and overtime needs to work together. This would allow the paycheck stub and President McCarty records to match. President McCarty expressed that Kathy Tabit is requesting time sheets to be completed by everyone and this should help with matching President McCarty’s records and the payroll reports. Bob Harris and Kathy Tabit think that we are doubling up on paperwork by the new implemented policy that requires request forms. President McCarty noted Bob’s opinion and expressed this is the new policy and this is way it is going to be handled. MINUTES OF THE REGULAR BOARD MEETING WILLIAMSVILLE, ILLINOIS PAGE 3. April 9, 2007 The Board meeting adjourned at 8:24 p.m. with a motion made by Trustee Swinford, second by Trustee Melton. Respectfully Submitted by Katherine L. Tabit, Village Clerk